Job Description

Job Description

Job Overview:
The Family Place is seeking a highly organized and detail-oriented Accounts Receivable and Billing Specialist to join our finance team. The ideal candidate will be responsible for maintaining accurate financial records and ensuring compliance with accounting standards while maximizing the organization's billing and receivables.

The Family Place strives to be a supportive environment and to continue to learn about and practice skills related to diversity, equity, and inclusion. We are committed to providing a safe space for our staff, board, clients, families, and community members and encourage a culture which holds us accountable without judgement. We are actively mindful of our practices and materials to ensure they are inclusive and welcome feedback to continue this important work. It is our goal that all families have access to individualized resources and communication needed to provide services in the best ways possible

To learn more, visit the-family-place.org.

Responsibilities:

Accounts Receivable 35%

• Maintain the revenue/accounts receivable cash receipts system.
• Accurately allocate revenue to designated accounts and sources of funding in QuickBooks Online.
• Prepare and make bank deposits.
• Monitor and review aging accounts receivable and work with Finance Director and Executive Director to decrease days in AR.
• Confirm vendor payments are received and processed accurately.

Billing 35%

• Prepare and submit billing to private insurance and Medicaid customer platforms monthly for professional services.
• Research billing issues in a diligent and timely manner.
• Review and maintain updated log of billing codes and descriptions.
• Work with Program Directors to research and determine billing code requirements.
• Prepare, invoice and track client co-pays and deductibles on a timely and accurate basis.
• Prepare monthly billing reports for service providers.
• Prepare and submit billing for CACFP nutrition program and other programs as needed.
• Submit monthly CIS billing to Gainwell, track payments and follow up on non-payments.
• Prepare monthly CIS Subcontractor payment report for ED review and approval.
• Work closely with CIS Program Director to evaluate and improve CIS Bundle billing workflow.

Reports 20%

• Ensure all AR and Billing entries are completed by 4th day of the following month.
• Assist Finance Director with preparation of financial reports using required format
• Assist in the preparation and maintenance of all records for year closing and adjustments
• Assist with preparation for audits

Staff and Team Responsibilities (5%)

• Attend Group Supervision, All-Staff meetings, and other meetings as requested.
• Represent agency in the community and identify community needs as they interface with the agency.
• Participate in fundraising and public awareness activities as workload permits.

Professional Development (5%)

• Attend agency trainings on equity and other topics related to TFP services and programs.
• Participate in training related to roles and responsibilities

Education and Experience

• Associates Degree in Accounting or 3+ years professional accounting experience (required)
• 2+ years experience billing Medicaid and private health insurance (required)
• 1+ years’ experience using Vermont’s Gainwell Billing System (preferred)
• Certificate in Medical Billing and Coding (preferred)

Skills and Knowledge

• Ability to prioritize workload and manage deadlines
• High degree of accuracy and accountability
• Strong organizational and analytical skills
• Proficient with Microsoft Office suite
• Proficient with QuickBooks Online

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