Job Description
About the job Accounting and Administrative Assistant - Japanese Bilingual
We are hiring an experienced Accounting and Administrative Assistant to support the financial operations of a growing international business in the retail/luxury resale sector.
- Title: Accounting and Administrative Assistant
- Employment type: Full-time
- Location: West Hollywood, California (On-site Only)
- Working hours: 9:30am to 6:30pm.
- Off days: 2 days per week, with one fixed on Wednesday.
- Role focus: One-person full-spectrum back-office role across accounting, HR, admin, compliance, and legal coordination for US entity operations, with outsourced firm and HQ advisory support
- Additional support during month-end, quarter-end, and audit periods may be required.
[Key Responsibilities]
- Own day-to-day accounting records in QuickBooks with complete supporting documentation and controls.
- Prepare monthly management reports, quarterly closing packs, and reconciliation schedules.
- Support audit and external reporting requirements by compiling requested evidence and schedules on time.
- Coordinate recruitment workflow, payroll processing, and HR administration with the outsourced HR/payroll partner.
- Maintain and update employee handbook content, policy drafts, and HR records with HQ/advisor alignment.
- Handle office administration operations, including ordering supplies, arranging contractors, and new shop preparation tasks.
- Track and renew required business licenses and permits, and maintain an up-to-date compliance calendar.
- Monitor industry/legal requirement updates and coordinate implementation actions with legal/compliance advisors.
- Act as the in-house coordination point across outsourced accounting firm, law firm, and HR firm.
- Align back-office execution with HQ advisory support and escalate material risks or decisions promptly.
[Minimum requirements]
- 5+ years of hands-on experience across accounting and back-office operations (HR/admin/compliance coordination).
- Strong practical command of QuickBooks, accounting close workflow, and reconciliation logic.
- Proven ability to run a one-person in-house back-office function with external professional support.
- Working knowledge of payroll coordination, employee handbook maintenance, and HR operations governance.
- Strong ownership, confidentiality, and deadline discipline for monthly/quarterly deliverables.
- Clear written and spoken English for cross-functional and external-firm coordination.
[Preferred qualifications]
- Experience in US small-business licensing/permit administration and compliance follow-up.
- Hands-on coordination experience with outsourced CPA, legal counsel, and HR service providers.
- Experience supporting retail, luxury goods, or multi-site new-store setup operations.
- Japanese proficiency at JLPT N3 or above is preferred for manager communication.
[Compensation]
- Salary: $85,000~108,000 per year, depends on experience
- Comprehensive benefits package
[Training Program (Overseas Training Opportunity)]
- Upon joining, employees will participate in a 3-month overseas training program (approximately from July to September 2026) in Southeast Asia (Singapore, Indonesia, or Malaysia)
- Monthly salary will be provided during the training period
- Full housing support will be covered by the company
- Visa support will be provided for the duration of the training
[Training Details]
- Develop knowledge of luxury brands and resale market
- Gain hands-on experience in both office and retail store environments
- Learn product evaluation techniques, including identifying materials, craftsmanship, and authenticity (e.g., tools used, leather characteristics, and distinguishing counterfeit items)
Job Tags
Full time, For contractors, Work at office, Overseas, Free visa, 2 days per week